CAHPERD Constitution

Constitution and Bylaws
of
CAHPERD

PREAMBLE

The purposes of education in a democracy are rooted in the lives of the people and are founded upon those democratic and fundamental freedoms which responsible citizens proclaim and esteem in these United States. Education for effective democratic living is dedicated to the objectives of self-realization, human relationships, economic efficiency, and civic responsibility. The interdependent areas of health education, physical education, recreation and dance fall within the framework of the democratic process and are conceived as making significant and unique contributions to the achievement of the purposes and goals of all education. To provide for unity of purpose, cooperative and concerted action, intelligent direction and control, and to make the greatest contribution to the goals of education, the Colorado Association for Health, Physical Education, Recreation and Dance is hereby reorganized, and the following Constitution and Bylaws are adopted.

ARTICLE I. NAME

Section 1.: The organization shall be called the Colorado Association for Health, Physical Education, Recreation and Dance.

ARTICLE II. AIMS
Section 1.
The aims of the Colorado Association for Health, Physical Education, Recreation and Dance are consistent with the aims of general education and relate specifically to health education, physical education, recreation and dance. They are:

Provide conferences, workshops and conventions based upon the needs and interest of the membership.

Provide leadership opportunities essential to the continued development of quality programs in health education, physical education, recreation and dance.

Educate and inform Colorado citizens regarding the benefits of health education, physical education, recreation and dance.

Support research projects and innovative programs.

Establish communication and develop collaborations with related associations.

Improve the management and operation of the CAHPERD organization.

ARTICLE III. MEMBERSHIP
Section 1.
The Colorado Association for Health, Physical Education, Recreation and Dance shall consist of members as hereinafter provided.

ARTICLE IV. ORGANIZATION
Section 1.
The organization shall include divisions, and sections, as hereinafter provided.

ARTICLE V. GOVERNMENT
Section 1.
The business of the Colorado Association for Health, Physical Education, Recreation and Dance shall be conducted by an Executive Board, meetings of which are open to the membership.

ARTICLE VI. MEETINGS
Section 1.
The Association shall conduct regular and special meetings.

ARTICLE VII. PUBLICATIONS
Section 1.
The Association shall publish a newsletter and journal.

ARTICLE VIII. AMENDMENTS
Section 1.
This constitution may be amended at any official meeting of the membership or by mail vote. An affirmative vote equivalent to two-thirds of the voting members present at any regular or special meeting or an affirmative vote equivalent to two-thirds of the mail vote cast shall be required for amendment. No mail vote shall be valid beyond thirty days after official notification.
Section 2.
The membership shall be notified of any proposed amendments of the constitution or bylaws by mail at least thirty days prior to the meeting of the Association.
Section 3.
All amendments shall be published after such amendments are passed.

BYLAWS
ARTICLE I. MEMBERSHIP
Section 1.
Membership in the Colorado Association for Health, Physical Education, Recreation and Dance shall be designated as regular members, retired members, student members, honorary members, associate members and life members.
Section 2.
Regular members shall consist of persons professionally engaged in any aspect of health education, physical education, recreation and/or dance or allied professions. Regular members shall have voting privileges and may hold office.
Section 3.
Retired members shall include people who are retired from full time employment in any aspect of health education, physical education, recreation and/or dance or allied professions and who were CAHPERD members. Retired members may not vote or hold office.
Section 4.
Student members shall include students preparing for a profession in health education, physical education, recreation and/or dance. Student members do not have voting privileges and may not hold office.
Section 5.
Honorary members shall be persons recognized for distinguished service in the fields of health education, physical education, recreation and/or dance. The Executive Board shall have the right to award honorary membership. Honorary membership is for one year and includes regular membership privileges exclusive of voting and holding office.
Section 6.
All past presidents of the Colorado Association for Health, Physical Education, Recreation and Dance shall be awarded Life Membership status upon completion of the last day of their entire term as president. These members have regular membership privileges but do not pay dues.
Section 7.
An associate membership shall be available to interested groups, organizations, or commercial concerns. Associate members may not vote or hold office but may receive publications and qualify for advertising/exhibit discounts and/or privileges approved by the Executive Board.
Section 8.
The annual dues for regular members shall be twenty dollars ($20.00). The annual dues for retired members shall be twelve ($12.00). The annual dues for student members shall be seven dollars ($7.00). There are no dues for honorary membership. The annual dues for associate members shall be fifty dollars ($50.00).

ARTICLE II. OFFICERS
Section 1.
The officers of the Association shall consist of the President, President-elect, immediate Past President, Executive Secretary, the Chairpersons and Chairpersons-elect of the divisions of Adaptives, Athletics, Dance, General, Health Education, Physical Education, and Recreation, as well as the Secretary, Secretary-elect, Treasurer and Treasurer-elect.
Section 2.
The President shall act as chairperson of the Executive Board and the regular meetings as hereinafter provided. He/she shall appoint all members of committees except the nominating committee. He/she shall appoint annually a public accountant to audit the books and accounts of the Treasurer. The President shall: serve as representative on the Representative Assembly of the American Alliance of Health, Physical Education, Recreation and Dance; serve as chairperson and be responsible for the organization of the state convention; make an annual report of his/her administration to the Executive Board and administer other duties as defined in the President's Operating Code.
Section 3.
The President-elect shall act for the President in his/her absence and, in case the office of President is vacated, shall become President for the unexpired term in addition to his/her regular term. The President-elect shall be a member of the Executive Board, assist the President with the organization of the state convention, and perform such other duties as defined in the President-Elect's Operating Code.
Section 4.
The immediate Past President shall be a member of the Executive Board and the state convention committee. He/she shall give the President the benefits of his/her experience, chair the nominating committee, chair the Past President's committee, and aid the current administration in every way.
Section 5.
The Secretary shall keep a record of proceedings of the Association and Executive Board. He/she shall make annual reports of the proceedings and status of the Association to the Executive Board and the American Alliance of Health, Physical Education, Recreation and Dance. The Secretary shall perform other duties as outlined in the Secretary's Operating Code and shall receive and file annual reports and official communications as provided in these bylaws.
Section 7.
The Treasurer shall receive dues for membership in the Association. He/she shall prepare a final annual financial report and prepare books for auditing and perform other duties as outlined in the Treasurer's Operating Code.
Section 8.
The Chairpersons and Chairpersons-elect for Adaptives, Athletics, Dance, General, Health Education, Physical Education and Recreation shall be responsible for their respective divisional programs at the state convention. The Chairpersons shall make reports for their respective divisions to the Executive Board and perform such other duties as are defined by the officers operating codes.

ARTICLE III. NOMINATION AND ELECTION OF OFFICERS
Section 1.
The nominating committee shall consist of the Past President, who shall chair the committee, the President, and the President-elect. The chairperson of the nominating committee shall publish a request for suggestions from all regular members of the Association for nominations for all officers. The responsibility of the nominating committee shall be to prepare a slate of officers incorporating suggestions from all regular members of the Association following publication of a request for such suggestions.
Section 2.
To be eligible to run for office, nominees must be regular or life members. The President-elect shall have served previously on the Executive Board and shall have been a member of AAHPERD for two previous consecutive years.
Section 3.
The nominating committee shall select the slate for the following offices: President-elect, Secretary-elect, Chairperson-elect for the divisions of Adaptives, Athletics, Dance, General, Health Education, Physical Education, and Recreation. The Treasurer-elect shall be nominated every other year. The nominating committee shall secure the written acceptance and biographical sketch from the candidate before placing his/her name on the slate. The biographical sketch of each candidate shall be published prior to the convention.
Section 4.
The nominating committee shall present its slate of officers to the membership at the state convention of the Association.
Section 5.
Officers mentioned in Section 3 of this Article shall be elected by voice vote at the state convention of the Association. If a vacancy occurs in an elected office, it shall be filled by vote of the Executive Board. All of the elected officers except for the treasurer-elect shall automatically succeed to office immediately following the state convention. The Treasurer-elect shall assume office after the state convention and serve two years as Treasurer.
Section 6.
The Executive Secretary shall be appointed by the Executive Board to serve an indeterminate term.

ARTICLE IV. EXECUTIVE BOARD
Section 1.
The Executive Board shall consist of the President, President-elect, immediate Past President of the Association, Chairpersons and Chairpersons-elect of the divisions of Adaptives, Athletics, Dance, General, Health Education, Physical Education and Recreation; Secretary, Secretary-elect, Treasurer, Treasurer-elect, Executive Secretary, two Student Representatives, Student Section Sponsor, a PEPI Coordinator, a Jump For Heart Coordinator, and Editor(s) of Publications.
Section 2.
The President shall appoint the Student Section Sponsor, two Student Representatives, a PEPI Coordinator, the Editors of Publications and Jump For Heart Coordinator. The Executive Secretary is appointed by the Executive Board. Appointed members shall serve one year and may be re-appointed annually. Appointed members are non-voting members of the Board.
Section 3.
Members of the Executive Board may be represented by proxy if the proxy is a regular member of the Association. One-third of the elected members of the Executive Board present in person or by proxy shall constitute a quorum for transacting business.
Section 4.
The Executive Board shall be responsible for the finances of the Association. The fiscal year shall begin January 1.
Section 5.
The Executive Board shall initiate and transact all business essential for the conduct of the Association. It shall make an annual report to the membership at the state convention.

ARTICLE V. ORGANIZATION
Section 1.
The Colorado Association shall include seven main Divisions as follows: Adaptives, Athletics, Dance, General, Health Education, Physical Education and Recreation. The term "Division" refers to professional areas in the fields of education or recreation.
Section 2.
Sections within a division may be formed and assigned to this Association as needs and interests develop. A chairperson of the section may be appointed by the President and shall serve as a non voting member of the Board.

ARTICLE VI. COMMITTEES
Section 1.
The President, with the approval of the Executive Board, shall appoint special President's committees as needed for the task of completing special projects and which shall terminate when the project is completed.
Section 2.
All Committee Chairpersons must submit a report at each Executive Board meeting. The reports requested shall consist of all pertinent items of interest to the Executive Board and general membership - including but not limited to - the results of the convention evaluations, membership concerns and goals and objectives.

ARTICLE VII. MEETINGS
Section 1.
The Association shall conduct a business meeting at the annual state convention.
Section 2.
Special meetings may be called by the President with the approval of the Executive Board or a written request of ten percent of the regular membership, subject to the approval of the Executive Board.
Section 3.
The Executive Board shall meet regularly to conduct the business of the Association.

ARTICLE VIII. PUBLICATIONS
Section 1.
The membership shall be kept informed of the activities of the Association through a newsletter and journal. Other materials may be published and/or distributed at the discretion of the Executive Board.
Section 2.
The journal shall be called COLORADO JOURNAL OF HEALTH, PHYSICAL EDUCATION, RECREATION AND DANCE. It's purpose shall be to inform the Association of professional research and information.
Section 3.
The newsletter shall be called THE COMMUNICATOR. Its purpose shall be to inform the membership of current Association and Alliance events, issues and happenings. The PEPI Coordinator shall serve as editor.

ARTICLE IX. RULES OF ORDER
Section 1.
Methods of procedure shall be in accordance with Sturgis Standard Code of Parliamentary Procedures.

ARTICLE X. AMENDMENTS
Section 1.
These bylaws may be amended at any official meeting of the membership or by mail vote of the membership. An affirmative vote of two-thirds the membership present at an official meeting or two-thirds of the mail vote cast shall be required for amendments. No mail vote shall be valid beyond thirty days after official notice. All amendments shall be published.

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